Grant/Contract Officer - Office of Research Admin
Beverly Hills, California
Overview
Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. By joining us in an academic role, you’ll be a part of formulating future ideas for discovery and then translating those discoveries into cures for the benefit and health of the Los Angeles community.
- I
- Full-time & Per-Diem
- Level: Mid to Senior
- Travel: Minimal (if any)
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Success Profile
What makes a successful Grant/Contract Officer - Office of Research Admin at Cedars-Sinai? Check out the traits we’re looking for and see if you have the right mix.
- Analytical
- Organized
- Deadline-oriented
- Adaptable
- Results-driven
- Problem-solver
Culture
Discovery is central to Cedars-Sinai’s mission. Our laboratories and clinics generate ideas, therapies, devices, and systems that contribute to biomedical progress around the world. Cedars-Sinai’s investigators push the frontiers of biomedicine with studies in cardiac care, cancer, digestive health, the neurosciences, women’s health, and more. Cedars-Sinai’s robust academic enterprise shapes the experts who will help redefine medicine for the next generation.
Responsibilities
Requisition # 2365Job Description
The Grant & Contract Officer (GCO), as a member of the centralized Office of Research Administration (ORA) is responsible for accurate and comprehensive post-award administration of research awards and clinical trials generated by assigned department(s). Works as a team member according to management direction. Major responsibilities include patient and helpful assistance for Principal Investigators (PI’s) and staff of financial post award management of research projects. Provides interpretation of funding agency regulations and procedures to ensure that PI’s understand their responsibility and are given timely notice of sponsor requirements. Utilizes professional abilities in financial compliance and reporting to ensure responsible post award administration of externally sponsored awards, philanthropic support, and pharmacueitically funded clinical and basic research. Knows and follows institutional and departmental policies and procedures. Guides PIs and staff on CSMC and Sponsor policies as they apply to research administration. Conducts in-service training seminars for PIs and Staff. Services as an information source for the department and research community. Participates in career development training and departmental performance improvement processes. Performs other related duties as assigned.
Primary Duties and Responsibilities
Working under the general supervision of the Manager of Post Award Reporting & Compliance: responsible for the oversight and management of assigned portfolio, prepares and submits invoices and financial reports, reviews transactions and expenditures, review and guidance is focused in the areas of meeting agency requirements and financial reporting.
Conducts review, analysis, and interpretation of award terms and conditions. Provides guidance to assist principal investigators with administrative/fiscal compliance and management of awards.
Monitors changes in policies of funding agencies and identifies financial issues including those which impact reimbursement for the Medical Center.
Manages and communicates financial information to Cedars-Sinai’s research community and General Accounting as well as external funding agencies.
Maintains timely execution of portfolio management activities including preparation and submission of financial reports/FFRs, monthly/quarterly invoicing, expenditure review, journal entries and cash collection by month end close.
Reviews and analyzes accounts/projects to ensure costs are reasonable, allowable, allocable and consistent in accordance to sponsor terms and conditions. Provides notification to management regarding accounts not in compliance with funding limitations.
Provides deficit reports for distribution to Cedars-Sinai departments and monitors resolutions.
Responsible for financial closeout of awards as required by CSHS and agency policies. Ensures that records are maintained in the Archive File as required by the funding agency and CSHS.
Ensures compliance with state and federal laws, accreditation, professional and regulatory agency standards.
Demonstrates flexibility and initiative to effectively support change efforts to respond to environmental and organizational changes.
Specialty/Department Specific:
Is responsible for maintaining up to date knowledge of grantor policies and procedures, in particular the National Institutes of Health, and major not-for-profit foundations. Familiar with Uniform Guidance and OASC-3. In consultations with the Post Award leadership, interprets the policies and procedures during the administration of each grant and/or contract.
Is required to maintain up to date knowledge regarding institutional policies and procedures and determine how they may impact grant and contract administration. Alerts PIs to impacts and required actions. Recommends new policies and/or changes to existing policies whenever necessary to SGCO.
Basic proficiency in database, calendar and email software required. Current proficiency in the use of Grants.gov, Proposal Central, NIH eRA Commons, and NSF Fastlane is required.
Qualifications
Educational Requirements:
High School Diploma required.
Bachelor's Degree -Business, Sciences, or Liberal Arts – Strongly Preferred
Experience:
One (1) to two (2) year demonstrated ability in the independent financial administration of research grants and contracts in a central administration office or the equivalent. Must have entry-level working knowledge of the policies and procedures of granting agencies as well as the institutional purchasing, personnel and accounting systems. Analytical abilities to identify and review problem situations, make independent decisions and/or recommend solutions. Must be able to communicate to individuals at varying levels effectively verbally and in writing. A high degree of accuracy and attention to detail are mandatory when developing and managing research portfolios, projecting expenditures and recommending financial compliance solutions. Must have the ability to use a calculator, and have working knowledge of software programs described in the Essential Duties, as well as familiarity with enterprise information & reporting systems (e.g. PeopleSoft or similar). Must be able to manage an unpredictable and voluminous workload while providing quality service and meet deadlines through organization, interpersonal skills, and prioritization of activities. Ability to work within a team setting is essential or as an individual on implementation and enhancement of business process improvements
Req ID : 2365
Working Title : Grant/Contract Officer - Office of Research Admin
Department : Office of Research Admin
Business Entity : Cedars-Sinai Medical Center
Job Category : Academic / Research
Job Specialty : Contract & Grant Budget/Fund
Overtime Status : EXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $37.02 - $57.38
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Cedars - Sinai's EEO and AA Policy Statement
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All.
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars - Sinai's EEO and AA Policy Statement
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