Job Description
Align yourself with an organization that has a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefits package and competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals.
The Research Facilities Coordinator I assists in the operation of the research facilities at the main campus, north campus and south campus, as assigned. Incumbents in this role aid research groups to address issues relating to building maintenance, environment comfort, office/laboratory design, renovation and staff reassignments. Coordinates lab move-ins and move-outs with researchers and their staff, Cedars-Sinai Safety department, and movers. Reads and designs floor plans to researchers request when preparing a lab renovation. Works with doctors, various contractors, project managers, and architects in walkthroughs, detailing scope of work. Responsible for the transfer, move, disposal, and relocation of various equipment on campus and at the Torrance Warehouse. Renews yearly contracts and places equipment and materials orders; coordinates the temperature monitoring system and implements the emergency freezer program. May assist with A/V requirements in various conference rooms, and provides support to the Security department with quarterly fire drills.
Primary Duties and Responsibilities
- In coordination with Facilities Planning Design & Construction department, coordinates work of craft workers, contractors and sub-contractors in various institutional projects to ensure all modification projects are built to meet city and other regulatory agency codes. Constructs projects on floor plan software. Tracks project progress from initiation to invoice payment as needed.
- Responds to user requests for assistance and resolves production conflicts. Performs daily building rounds and reports findings as appropriate. Orders office supplies for the RFO staff and shared copy rooms. Coordinates with the Safety office for the removal of unwanted chemicals from labs. Processes requests for keys and access to the Research Buildings. Notifies employees in Research facilities of any work being done within the building that would adversely impact operations. Submits Kronos in a timely manner.
- Is present for scheduled power shutdowns such as REG 4 testing, ensures Research equipment has e-power during testing. Provides area support for fire drills, PM services, and emergency conditions.
- Monitors daily equipment temperature through computer software. Trains users on temperature monitoring software in group sessions and in person. Coordinates EIS yearly system calibration for assigned area.
- Responds to freezer/equipment failures by checking temperatures on system software and physical inspection of failed equipment. Offers users emergency freezer to transfer samples in an emergency. Contacts vendors to assess freezer issues. Forwards users quote for freezer repairs. Maintains the emergency freezers for emergent availability. Coordinates the preventive maintenance of freezers and incubators.
- Coordinates requests for equipment disposal, relocation and storage. Updates inventory control for newly established laboratories and/or laboratory close-out to reconcile inventory system and NIH guidelines compliance.
- Renews Purchase Orders and yearly contracts for repairs, preventative maintenance, and services with vendors (as applicable). Orders facilities equipment/supplies.
- Maintains the highest quality standards for compliance with regulatory agencies such as the Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC) International for comparative medicine and National Institute of Health (NIH) standards for all research core laboratories.
- Provides ongoing updates on projects and daily operations of buildings. Documents client needs and issues, and provides recommendations / suggestions for solutions. Prioritizes daily tasks for assigned building(s). Maintains an ongoing communication, and coordination, with key support departments and their management (EVS Housekeeping, Facilities Management, Facilities Planning Design & Construction, Clinical Engineering Department).
- Provides financial information to RFO Associate Director by collecting existing and summarizing financial data.
- Provides emergent frozen sample transfer in the event of a freezer failure, loss of bulk LN2 supply or extended power outage in the Biobank, as applicable.
Qualifications
Education:
High School Diploma/GED Required
Vocational/Technical Diploma or Trade School Certification in Craft Discipline Preferred
Associate degree in Construction Management, Project Management or Facility Operations Preferred
Licenses:
Building Operator Certification Level I - Within 1 year of hire required
HVAC certification - Within 2 years of hire preferred
Experience:
1 year Related research wet laboratory or similar experience required
1 year Experience with floorplan software design preferred
1 year Experience in communications, public contact, bookkeeping, business machines and correspondence preferred.
Physical Demands:
Facilities – Indoors and outdoors
Fast-paced, high-volume environment with frequent interruptions
Frequently: Standing, Walking, Sitting, Lifting 80 lbs. Carrying 80 lbs. Pushing 200 lbs. Pulling 200 lbs. Climbing, Balancing, Stopping, Kneeling, Crouching, Crawling, Reaching, Repetitive Motions – Eye/Hand/Foot Coordination
Req ID : 3877
Working Title : Research Facilities Coord I -Facilities Management
Department : Facilities Management
Business Entity : Cedars-Sinai Medical Center
Job Category : Facilities
Job Specialty : Facilities Planning
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $23.39 - $39.76
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)