Job Description
Provides administrative support to executive level and coordinates all administrative activities of the office. Also participates in supporting the department in administration, personnel, and call coverage. In this role, the Executive Assistant maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.
Duties and Responsibilities:- Maintains calendar, schedules appointments, and meetings. Arranges meetings hosted by the executive, including coordinating meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are provided. Responds to general inquiries and forwards inquiries to appropriate department as needed.
- Types, from rough drafts and verbal instruction, correspondence, memoranda, and reports. Composes and distributes meeting minutes and communications. Composes more routine business correspondence for signatures, either independently or with minimal direction. Ensures that spelling, punctuation and grammar are correct.
- Establishes and maintains filing system and database records for the office as well as ensuring all distribution lists for materials/emails are current and up to date.
- Prepares slides and charts, researches, gathers, sorts, compiles, and organizes information from files, other departments, and outside agencies for special reports, presentations, and information requests.
- Reviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.
- Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable
- Coordinates travel arrangements including itineraries, managing reservations and ensuring reimbursement expenses are processed through Concur. Places office supply orders when needed and plans catering for meetings when necessary.
Qualifications
Education:
High school diploma/GED required. Associate's degree/college diploma prefer. Two (2) years college in Business, Accounting, Computer Operations & Applications preferred.
Experience:
Four (4) years of progressive responsibility in office administration with a background in customer service required.
About Us
About the Team
Req ID : 4440
Working Title : Executive Assistant - Strategic Integration
Department : Strategic Integration
Business Entity : Cedars-Sinai Medical Care Foundation
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $34.66 - $53.72
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)
