Job Description
Align yourself with an organization with a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. Cedars-Sinai offers an outstanding benefit package and competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals..
What will you be doing in this role?
Job Summary
The Program/Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.
Principal Responsibilities:
- Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
- Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
- Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
- Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
- Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
- Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
- May provide feedback to management and make recommendations regarding program/project operations and/or procedures.
Department Specific Responsibilities
- Responsible for creating annual schedules.
- Acts as first point of contact for medical students and provides administrative onboarding on-site.
- Will collaborate with multiple stakeholders from different institutions and maintain a good standing relationship to facilitate onboarding and off-boarding of different levels of learners.
- Provides orientations to different levels of learners on a weekly basis.
- Coordinates the onboarding process for external residents, fellows and medical students, including credentialing, orientation, and the management of rotation specific goals and objectives.
- Collaborate with clinical faculty to ensure educational objectives are met with external rotations, providing mentorship and constructive feedback.
- Develop and maintain relationships with external residency and fellowship programs to ensure timely and accurate processing of all documentation, including agreements, credentialing and licensure requirements.
- Foster a collaborative relationship with residents, faculty, medical students and institutional stakeholders to create a supportive and educational environment coordinating logistics around clinical rotations for external medical students, rotating residents and fellows, overseeing placement, performance evaluations and ensuring compliance with accreditation and institutional standards.
Qualifications
Education:
High School Diploma/GED, (Minimum)
Bachelor's Degree, Health care, Business Administration, Management or related field. (Preferred)
Work Experience:
2 years Progressively responsible administrative or strategic support experience (Minimum)
3 years Organizational Program or Project coordination/support experience; utilizing program/project management and development procedures (Preferred)
GME Experience Preferred
Exposure to ACGME Preferred
Exposure to VSLO & Oasis System Preferred
Exposure to EPIC Preferred
Skills:
Highly organized and detail oriented
Able to multitask with ease
Collaborates well with others in a team environment
Strong Customer Service
Req ID : 8434
Working Title : Anesthesiology Academics Program/Project Coordinator
Department : Anesthesiology Academics
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $29.87 - $46.30
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)
