Job Description
Grow your career at Cedars-Sinai!
Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2024-2025” rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.
We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.
What will you be doing:
The Administrative Assistant provides support for the Executive Director, Medical Group Operations and/or Operations Manager(s) by performing clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. The Administrative Assistant may also coordinate the operations training programs, employee recognition program and incentive programs for Foundation staff. Responsible for confidential and time sensitive material.
- Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes, and routine correspondence, generating reports, ordering office supplies, handling bulk mail jobs, etc.
- Coordinates training, including the scheduling of trainers, preparation of training materials, design and distribution of forms and certificates, scheduling of students, maintaining database of training manuals and being responsible for their periodic review and updates.
- Maintains all record-keeping associated with the staff incentive program, including attendance reports, patient satisfaction grids and missing charges tracking. Prepares materials for distribution to staff regarding progress towards goals. Acquires incentive gift certificates in advance of presentation.
- Coordinates Employee Recognition Program for MNS, including solicitation of nominations from staff and management, preparation of ballots for committee review, drafting follow-up letters, organization of photos and all other recognition events.
- Maintain timesheets and performs edits in UKG for CSMCF managers and for selected CSMCF personnel; distribute copies of the vacation/sick/personal time report to the CSMCF managers.
- Receive invoices, match with packing slips, and code for accounts payable.
- Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.
- Distributes and disseminates information within the department and/or unit.
- May assist with expense reports, monitoring budget, and/or tracking invoice payments.
- Serve as back-up to the Receptionist and other Administrative Assistants.
Qualifications
Experience Requirements:
One (1) plus years of administrative experience, preferably in a healthcare/clinic/hospital setting.
Epic or other related EMR/EHR systems experience preferred.
Educational Requirements:
High School Diploma/GED.
Associate’s degree in Business, Accounting, Healthcare Administration, or related field is preferred.
#LI-Onsite
Req ID : 6855
Working Title : Administrative Assistant - Onsite (Mon-Fri)
Department : CA Heart Foundation
Business Entity : Cedars-Sinai Medical Care Foundation
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $22.35 - $33.53
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)
