Job Description
Cedars-Sinai is an international leader in biomedical research, we translate discoveries into successful treatments with global impact.
Are you ready to continue your career journey with us!?
The Research Administrative Coordinator works under the direction of the Research Director, Research Manager, and the Research Operations Associate of the assigned research areas. The incumbent provides reports pertaining to the budgetary and fiscal management of research programs, assists in coordinating division academic activities, and provides assistance with time and effort reporting. This role serves as a liaison to internal departments and external philanthropic and academic organizations. The Coordinator provides administrative support and coordination of the operational and administrative activities for the Research Operations Managers and Neuroscience research areas.
*Please note that this is a hybrid position.*
Primary Duties and Responsibilities:
- Coordinates the administrative and office management systems for the department/unit.
- Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
- Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
- Composes and edits written correspondence and reports.
- Generates monthly fiscal and physician billing reports and distributes to department management.
- Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).
- May assist Principal Investigator with completing and submitting federal and non-federal grants.
- May assist with pre- and post-award grant administration functions.
- May assist with tracking project metrics.
- Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.
- Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.
- Assists with creation and maintenance of budgets for research programs.
- Monitors HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
- Coordinates all academic activities, seminars, lectures and meetings.
- May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
- May conduct literature searches and format manuscripts for submission and publication.
- Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
Qualifications
Requirements and Skills:
- High School Diploma/GED, required.
- Bachelor's degree, preferred.
- Experience in a research environment and/or with research administration is highly preferred.
- Strong understanding of financial management, budgeting, and fiscal tracking methods.
- Effective and professional verbal and writing skills.
- Proficiency in Word, PowerPoint and Excel (preferred knowledge in Photoshop).
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About Us
About the Team
Req ID : 6246
Working Title : Research Administrative Coordinator - Neurosciences (Hybrid)
Department : Neurosurgical MS
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $25.73 - $43.74
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)
